On a Budget

This page includes tools and information to help you plan and prepare for the Annual Conference.

The Budget Worksheet

The worksheet will calculate the average cost to attend the meeting. To begin, start plugging in figures i.e. the Early Bird member rate. The far right column, of the worksheet, contains reference charts for registration fees, items included with registration, hotel rates etc.

Toolbox:

Item	Expense	Note
Registration		Click here to view the fee chart
Travel		Air, Train, Car/Tolls, Parking Click here to view cost saving tips and trips for air travel
Hotel Enter the number of room nights here: , then click in the expense column to populate.		Click here to view the room night details
Meals
TOTAL	$ 0.00

Education Proposal

Submit a formal budget request to your institution to attend and share knowledge from the 2011 AAHFN Annual Conference.

Click here to download a proposal template.

Cost Saving Tips and Tricks for Air Travel

Fly the cheapest days of the week.
Generally, the cheapest day of the week is Wednesday. After Wednesday, the cheapest days to book departures/arrivals are Tuesday and Saturday. Airlines often file cheaper airfares that are only good on Tuesdays, Wednesdays and Saturdays
Fly cheaper airlines – a.k.a “lower-cost carriers” or “no-frills”.
Check with Southwest, AirTran, JetBlue, Virgin America, and others - their prices are often (not always, but often) cheaper than the mainstream carriers. Always check airfare prices with all carriers, but don’t forget to include the “cheap” airlines in search.
Be flexible on the time-of-day you can fly.
Very cheapest flights: red-eyes. Next cheapest: middle-of-the-day and evening flights. In other words, try not to fly when it’s most convenient for you…
Search for low fares on the internet.
Sometimes airlines, like SouthWest for example, offer “Web specials”. In addition to searching airline sites, the following is a list of popular low fare search engines:

www.Expedia.com
www.kayak.com
www.mytravelguide.com
www.ORBITZ.com
www.priceline.com
www.SmarterTravel.com

*All prices are approximate.